Associate Business Manager

About the Position

ROKKAN is looking to hire an Associate Business Manager to add to our growing and talented production team for our New York office. The primary responsibility of this person is to assist our existing Business Management team in all aspects of project coordination and documentation.

  • Obtain necessary information/project specifications required for bid-specification development.
  • If applicable, helps determine best practices for hiring talent/suppliers for projects.
  • Coordinate supplier system on-boarding and maintain supplier database.
  • Coordinate budget development if applicable.
  • Coordinate “ballpark” estimate if requested.
  • Create and revise (as required) client estimate
  • Create and revise (as required) purchase order.
  • Set approval routing sequence for proof of performance approvals.
  • Manage insurance coverage for productions.
  • Maintain project asset tracker and license cycle reports.
  • Monitor estimated and actual job costs against budget.
  • Review financial system reporting on regular basis to ensure that project is proceeding without incident, troubleshoot & take action as appropriate (within established process & guidelines).
  • Approve vendor invoices after confirming accuracy/completeness and obtaining proof of performance.
  • Complete final tasks as needed for job to close.
  • Maintain copies of all bid activity/history and other required documentation in project folder or other established document management system.
  • Interface with Producer and Account Management to finalize jobs for billing.
  • 1-3 years of production management within an advertising agency.
  • Ability to facilitate resolution to schedule, cost, or other mission-critical elements of production projects.
  • Ability to plan, organize and work efficiently using available resources
  • Excellent written and oral communication skills.
  • Ability to adapt to changing requirements and schedules.
  • Ability to develop relationships with and interact in a professional manner with account management, creative, production and vendor counterparts; maintain professional demeanor at all times.
How To Apply

Please send a cover letter and resume to with the job title in the subject line.

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