CAREERS

ADMINISTRATIVE ASSISTANT – FREELANCE

About the Position

Rokkan is seeking an administrative (or “team”) assistant who is confident and professional with the ability to engage with high level c-suite leadership and also manage their day to day needs. Proactive by nature and always looking for better ways to do their role.

Responsibilities
  • Book and manage travel arrangements (air, car, hotel, etc) for their assigned executives
  • Process detailed expense reports in a timely and effective manner
  • Manage logistics for client meetings, including but not limited to hospitality and catering
  • Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring request for information
  • Acts as liaison where necessary with relevant Network offices and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents, and chiefs. Handles confidential and non-routine information and explains policies and process where appropriate.
  • Types up general correspondences, meetings etc for their assigned executives
  • Manage outgoing couriers and packages (domestic and international)
  • Provide training when needed for new employees on expense report process and policies
  • Cover front desk for lunch and when receptionist is on vacation. Knowledge of phone system and office equipment
  • Assist with new hire onboarding and termination off-boarding. Including but not limited to space tour, program training, desk setup, desk clean up, item collection/shipment
  • Help maintain a clean work environment by collecting leftover document, materials in conference rooms. Periodically clear catering for executive meetings
  • Assist in all company event culture organization from ideation to ordering, setup, and cleanup
Requirements
  • Detail-oriented, enthusiastic, self-starter
  • Organizes and prioritizes various tasks from multiple executives and departments, ability to juggle multiple to-do lists
  • Strong computer skills (Mac and Outlook)
  • Proactive, always looking for better ways to do the role
  • Bachelors preferred, Associates required
How To Apply

Please send resume to jobs@rokkan.com with the job title in the subject line.

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